Independent Audit & Tax Services RFP

Alliance for Community Empowerment, Inc. (formerly Action for Bridgeport Community Development, Inc.) is a Not-For-Profit Community Action Agency. We are requesting proposals from CPA firms that have extensive experience in providing audit and tax services for not-for-profit organizations. We invite your firm to submit a proposal by May 28, 2021.

We are soliciting proposals for external independent audit and tax preparation services to include but not be limited to, the following:

1. Audit Financial Statements

2. Federal Single Audit in accordance with federal Uniform Guidance

3. State Single Audit in accordance with State Single Audit Act

4. Preparation of Form 990

Alliance fiscal year begins October 1st and ends September 30th. The period of performance for this contract will be five (5) fiscal years (2021 – 2026).

Background of Alliance for Community Empowerment, Inc. (Formerly Action for Bridgeport Community Development, Inc.)

Alliance is recognized by the Internal Revenue Service as a charitable, tax-exempt organization pursuant to section 501(3) of the Internal Revenue Code in 1964. Our mission statement is that Alliance concentrates its efforts and resources on identifying and eliminating the causes of poverty rather than only dealing with its effects. Alliance’s actions are directed toward promoting appropriate institutional change and enabling the underserved to become self-sufficient contributors to society.

Our annual operating budget is approximately $30 million per year and we employ 500 people in 14 locations. Our main programs are Head Start, Early Head Start, School Readiness, Energy Assistance, Child Day Care, Youth Services and Case Management. The agency has multiple grant year ends 6/30 & 9/30. Audited Financials and 990 tax return will be made available.
Alliance maintains all accounting records in-house at the main office at 1070 Park Avenue, Bridgeport. We utilize the non-for-profit Blackbaud accounting software cloud based. There are six accounting personnel staff all have varying degrees and certificates in accounting and finance such as associates, bachelor, and masters. Alliance has a broad finance committee that oversees the financial operations.

Services to Be Performed

1. Audit of Financial Statements
The annual financial statement audit shall be performed in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in the Government Auditing Standards, issued by the Comptroller General of the United States.

2. Federal Single Audit in accordance with federal Uniform Guidance
The audit reports will include an opinion on the Financial Statements, Schedule of Expenditures of Federal Awards, a report on compliance and on internal control over financial reporting based on an audit of financial statements performed in accordance with Government Audit Standards, report on compliance with requirements applicable to each major program, and on internal control over compliance in accordance with federal Uniform Guidance.

3. State Single Audit
The audit reports will include an opinion on the Financial Statements, Schedule of Expenditures of State Awards, a report on compliance and on internal control over financial reporting based on an audit of financial statements performed in accordance with Government Audit Standards, report on compliance with requirements applicable to each major program, and on internal control over compliance in accordance with the State Single Audit Act.

4. Form 990
The tax return shall be prepared in accordance with the directions and guidelines applicable for Form 990 and any supplemental forms.

Filing of Financial Audit Reports by Auditor

A) Filing electronically signed financial audit reports to the Federal Clearing House.

B) Filing the financial audit reports to the State of Connecticut Office of Policy and Management.

C) Provide electronic and 5 hard copies of financial statement & audit reports.

The services must be provided in a timely fashion to enable Alliance to submit its annual audit reports and form 990 within required and prescribed periods of time. The auditor shall conduct audit status meetings with the finance committee and finance department to apprise all parties of audit results. In addition, an exit conference will be held with the finance committee and comptroller office for final status of the audit.

Technical Information

The technical information shall include:

A) Describe the approach/methodology to meet the requirements of the scope of services. At a minimum, your approach shall address planning, internal control testing and reporting and specific techniques that will be employed.

B) Provide the qualifications and experience of persons who will staff the audit.

C) Provide a copy of your most recent peer review reports from the independent evaluator, related letter of comments and firm’s response to the peer review report.

D) Provide a list of Non-for-Profit agencies that demonstrate your experience in providing audit and tax services. Please include the agency name, contact person, and telephone number for each entity listed.

Fee

The firm’s fee should include fees for all five years periods 2021 -2026, for the following services:

1. Audit of Financial Statements

2. Federal Single Audit in accordance with federal Uniform Guidance

3. State Single Audit in accordance with State Single Audit Act

4. Preparation of Form 990

5. Annual Tax-Sheltered Annuity Plan Audit (5500 report)

At a minimum, the price should include the proposed categories, number of hours per labor category, hourly rate, and any other costs incurred to successfully execute your technical proposal.

Proposal Evaluation and Selection Process

Alliance reserves the right to determine which bidders have met the base requirements of this RFP. Alliance may reject, in whole or in part, any and all proposals, waive minor irregularities in proposals, allow an offer to correct minor irregularities and negotiate with all responsible efforts in any matter deemed necessary to serve the interest of Alliance.

Alliance reserves the right to reject any and all proposals when such rejection is in the interest of Alliance, to reject the proposal of a bidder who has not met the prerequisites of the bid proposals or who has previously failed to perform properly or complete on time contracts of a similar nature, and to reject the proposal of a bidder who is not in the sole opinion of AllianceCT, able to perform the contract to the sole satisfaction of Alliance.

Alliance also reserves the right to waive any informalities and technicalities in the bidding. Alliance reserves the right, however, to award the contract in accordance with its best interest and will not be required to accept the lowest bid.

Alliance may, upon its discretion, establish a competitive range of qualified proposals for award consideration. Alliance will not conduct discussions or negotiations with firms not within the competitive range and those firms will not be considered for award.

Responses will be evaluated using the following criteria:

A) Proposal’s demonstrated ability to meet the requirements found in the scope of services. Oral presentation demonstrates your firm’s ability to meet the scope of services requirements.

B) Demonstrated experience and past performance for requirements of similar scope, size, and complexity.

C) Fee

RFP Provisions

This proposal is a firm offer that will be considered valid for one hundred twenty (120) calendar days from the due date. Alliance shall not be responsible for any errors or omissions on the part of the bidder in preparing this proposal. Bidder shall bear all costs associated with preparing the proposal. We will be unable to provide any verbal or written feedback on individual proposals.

Alliance Time Schedule Summary of Proposal Key Dates

Submission of RFP Deadline: April 30, 2021

Reviewing and Selecting Audit Firm: May 31, 2021

Notification of the Selected Audit Firm: June 30, 2021:

Presentation by Selected Audit Firm: July 31, 2021

Year-End Closing and Audit Schedules Completed: December 31, 2021

Anticipated Audit Start Date: January 3, 2022

Draft of Financial statements and form 990 and finalizations of such reports must be completed by February 28, 2022

Auditors will present the audit reports and form 990 to the full board of directors at 4:30pm board meeting: TBD

Submissions

Contact Person: Indi Hayes, Finance Director
Telephone: 475-476-7440

Please email your proposal to Indi Hayes at ihayes@alliancect.org, or mail to:

Alliance for Community Empowerment, Inc.
Indi Hayes
Finance Department
1070 Park Avenue
Bridgeport, CT 06604

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